CITY OF FROSTBURG

NOVEMBER 2008 COUNCIL MINUTES

Meeting called to order by Mayor Arthur T. Bond, who then led in the Pledge of Allegiance.

City Administrator John R. Kirby led the Invocation.

Roll Call was then taken by City Administrator, John R. Kirby.   Present – Commissioner Robert Flanigan, Commissioner Richard Weimer, Commissioner Douglas Lemmert, Commissioner Susan Keller and Mayor Arthur Bond.

Motion by Commissioner Doug Lemmert , seconded by Commissioner Robert Flanigan to approve the minutes of the October 14, 2008 Work Session and October 16, 2008 Council Meeting.  Motion carried unanimously.

SPECIAL PRESENTATIONS BY THE MAYOR AND COUNCIL

Proclamation of Municipal Government Works Month – Mayor Bond read the Proclamation and the Banner was displayed.

PUBLIC HEARING

1.     Town Center Parking Lot Project/CDBG Funding – Rich Harris
    a.    7 Goals Listed
    b.    Scope – Design and Construct
    c.    Community Legacy Application for Private Property Owners
    d.    Application to be submitted in mid December 2008.
    e.    Construction – May –July 2009

Public Comment:

    a.    Commissioner Weimer – Questions about the survey taken in October.
    b.    Barb Armstrong/Armstrong Insurance -  Hoped for more green space – picnic tables for the community to use.   Not enough space to have both parking and green space.  Space behind City Place that could be converted to green space.  Parking lot does not meet her dream.  Commented on Parking Study – Discussed 4 properties west of Water Street and Mechanic Street.

PUBLIC HEARING

2.     Monthly CSO Update (As required by the Maryland Department of the Environment) – Chris Hovatter
    a.    Court Mandate
    b.    20 Year Program - $25 Million
    c.    Completed Ormand Street
    d.    Underway GPS Mapping and Long Term Control Plan Update.

COMMISSIONERS REPORTS

Motion by Commissioner Flanigan,  seconded by Commissioner Weimer to Accept and Enter into the Record the Reports from the Police Department and the Frostburg Fire Department.  Motion carried unanimously.

Motion by Commissioner Weimer,  seconded by Commissioner Flanigan to Accept and Enter into the Record the Treasurers Report.  Motion carried unanimously.

Motion by Commissioner Lemmert, seconded by Commissioner Keller to Accept and Enter into the Record the Reports from the Water Department and the Parks and Recreation Department.  Motion carried unanimously.

Motion by Commissioner Keller, seconded by Commissioner Flanigan to Accept and Enter into the Record the Report from the Street Department.
Commissioner Keller brought to attention – Snow Plow Truck  Ready; Yard Waste Pick Up Next 2 Wednesday’s.  Ash Dumpster is in Place; Wreath Thank You and Do Not Shovel Snow Into Street.

CITY ADMINISTRATOR’S REPORT

Resolution 2008-57:  Approval  to Amend Resolution 2008-41 to include Mt. Savage Middle School and Mt. Savage Elementary School and a best faith effort to include the DARE teaching program at George’s Creek Elementary School – (Sponsored by Commissioner Flanigan).  Motion by Commissioner Flanigan, seconded by Commissioner Keller.  Commissioner Weimer questioned Best Faith Effort and what was meant by that statement  also questioned scheduling.  Motion carried unanimously.

Resolution 2008-58:  Approval to Cooperate with the Maryland Department of Natural Resources and the Savage River Watershed Association on the Restoration of a Natural Stream Channel.  Motion by Commissioner Weimer, seconded by Commissioner Keller.  No public comment.  Motion carried unanimously.

Resolution 2008-59:  Approval to Amend  RESOLUTION 2003-28 to Name John R. Kirby, City Administrator as “Resident Agent” to Accept Service of Process.  Motion by Commissioner Lemmert, seconded by Commissioner Weimer.  No public comment.  Motion carried unanimously.

Resolution 2008-60:  Approval to Replace the Job Description of Administrative Assistant II in the Department of Public Works with the Job Description of Assistant Supervisor in the Department of Public Works.  (Sponsored by Commissioner Keller).  Motion by Commissioner Keller, seconded by Commissioner Weimer. No public comment.  Motion carried unanimously.

DIRECTOR OF FINANCE REPORT

Resolution 2008-61:  Approval of a Lease Agreement with Queen City Business Systems for a New Canon Copier for City Hall.  Motion by Commissioner Weimer, seconded by Commissioner Flanigan.  No public comment.  Motion carried unanimously.

PUBLIC WORKS DIRECTOR’S REPORT

Resolution 2008-62:  Approval to Award a Bid for a New Backhoe to Standard Equipment.  Motion by Commissioner Lemmert, seconded by Commissioner Keller.  No public comment.  Motion carried unanimously.

Resolution 2008-63:  Approval of an Agreement with Evergreen Associates for the City CSO Elimination Project as part of an Apartment Building Development at 154-156 East College Avenue.  Motion by Commissioner Flanigan, seconded by Commissioner Lemmert.  No public comment.  Motion carried unanimously.

Resolution 2008-64:  Approval to Obtain Consulting Services for a Preliminary Engineering Report and Environmental Study for the Savage Mountain Transmission Main Project.  Motion by Commissioner Keller, seconded by Commissioner Flanigan.  No public comment.  Motion carried unanimously.

Resolution 2008-65:  Approval of a Change Order in the Contract for Surveying and Engineering Services with SPECS Consulting Engineers and Surveyors for Phase V and VI CSO Elimination Projects.  Motion by Commissioner Weimer, seconded by Commissioner Flanigan.  No public comment.  Motion carried unanimously.

COMMUNITY DEVELOPMENT DIRECTOR’S REPORT

Resolution 2008-56:  Certifying Properties Eligible for Property Tax and Income Tax Credits under the State of Maryland Enterprise Zone Program.  Motion by Commissioner Keller, seconded by Commissioner Weimer.  No public comment.  Motion carried unanimously.

Resolution 2008-66:  Approval to Submit CDBG Application for the Town Center Parking Lot.  Motion by Commissioner Lemmert, seconded by Commissioner Flanigan.  Motion carried unanimously.

PUBLIC COMMENT

Mayor Bond asked for comments or questions from citizens. 

Barbara Armstrong/Armstrong Insurance.  
1.     Lamp Post Wreath
    a.    Phase I of Long Term Project, More Wreaths for Next Year
    b.    Lamp Post Fund – Baskets, Bulbs, etc.  Long Term Fund
    c.    Foundation for Frostburg
        PO Box 765
        Frostburg, MD  21532

There being no further business, the meeting was adjourned.

Arthur T. Bond, Mayor